Webinar Event Program Coordinator

Opportunity at a Glance

This position reports to the Event Coordinators Supervisor and supports the Events team in managing the webinar portfolio, selected seminars and in-person conferences. The webinar coordinator acts as a key contact for external speaker faculty as well as a liaison between departments.
Note: This is not a meeting planning position.

Responsibilities

Webinar coordination

Schedule and attend session planning calls, rehearsals and potential recordings with event speakers
Collect presentations, bios and photos from speakers for use in webinars, marketing materials and on-site collateral; maintain speaker database

Assist with presentation edits and updates

In-person event coordination

Act as project manager for event setup; coordinate logistics among speakers, internal staff and vendors as applicable
Travel to events as needed to help manage speakers and logistics
Manage attendee evaluation process for assigned events

General event coordination

Assist event program managers with collecting speaker agreements and confirmation letters.

Ensure all information is timely and accurate on the event’s website and/or mobile app (as applicable)
Assist in the management of virtual event app as needed

Assist in presentation edits to ensure compliance with ACAMS’ formatting guidelines

Perform other general duties as assigned

Qualifications

Bachelor’s degree required or equivalent experience
2+ years relevant work experience
Bilingual English/Spanish fluency (verbal and written) required for coordination of Spanish-language events
Intermediate-advanced computer skills in Microsoft Word, Excel, PowerPoint and Outlook.
Ability and willingness to travel domestically and internationally on behalf of the company for events
Copywriting, editing and/or proofreading experience is a plus
Ability to demonstrate solid project management, organizational and written/oral communication skills to organize webinars, seminars and conference activities

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